Free templates for fitness coaches
This is a free, growing library of templates for online fitness and personal-training coaches - the forms and documents you need to sign a client up and run a tidy practice, without paying for a template pack or rebuilding one in a word processor. Each one is built to be filled in and used, not just read.
Choose from 22 ready-to-use templates below, including a client intake form, onboarding checklist, welcome email and coaching contract. Each page explains whether you can copy, print or save the result, and the client tracker, workout program and meal plan templates also download as a CSV for Google Sheets or Excel. Looking for more scripts and documents? Visit the coaching templates library. For calculations, use the free calculators for coaches.
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Fill in, copy or print - free and with no account.
AI Prompt Pack for Online Coaches
Every prompt from the AI guides in one free text file: voice profile, captions that do not sound like AI, client stories, check-in replies, onboarding emails, meal planning, a 30-day content calendar and price objections. Copy any prompt or download the pack.
Open template ->Instagram Carousel Template
The seven-slide teaching carousel with the word limit per slide shown live: type the cover, the problem, three teaching slides, the proof and the ask, then copy all seven as slide text or print the storyboard.
Open template ->Social Media Content Calendar
A four-week grid with eight columns and four pillars: pick three, four or five posts a week, switch reels, carousels, Stories and the newsletter on or off, then print the sheet or copy it as CSV into Google Sheets.
Open template ->Instagram DM Scripts
Fifteen copy-paste DM scripts by moment: openers, keyword replies, the three-question qualifier, call invites, follow-ups, the price answer, the polite no, the referral ask and the reactivation. Copy any script or download all fifteen.
Open template ->PAR-Q Form Generator
Fill in your business and client name, mark the 7 readiness questions, then print or save a clean signed PDF - no design software needed.
Open template ->Client Intake Form
Collect goals, training history, injuries, lifestyle and availability before session one - fill in, print and sign.
Open template ->Client Onboarding Checklist
Every step from signed-up to first progress review - editable, add your own items, print the sheet.
Open template ->Welcome Email Generator
The first message a new client reads - fill in the names and first-session date, pick a tone, copy the email.
Open template ->Coaching Business Plan
A one-page business plan for online coaches - niche, offer, pricing, acquisition, retention and 90-day milestones, fill-in and print.
Open template ->Discovery Call Script
The full consult-call structure - questions, summary, price and close - as a word-for-word script or bullet prompts.
Open template ->Fitness Challenge Generator
Set the length, focus and prize - get a ready-to-paste challenge pack: announcement, weekly structure, scoring, check-ins and wrap-up.
Open template ->Coaching Contract Template
A plain-language client agreement - scope, term, price, payment schedule, cancellation and missed sessions - filled in and printed ready to sign.
Open template ->Weekly Check-In Form
Pick the sections you want - training, nutrition, sleep and stress, the numbers - and print a client check-in short enough to come back every week.
Open template ->Liability Waiver Template
A plain-language waiver and assumption-of-risk form - the activity, the risk, the health declaration and the limits of coaching - printed ready to sign before session one.
Open template ->Informed Consent Form
The document that says what your coaching is, what it is not and when you refer out - scope, expectations, communication and confidentiality on one signable page.
Open template ->Workout Program Template
Pick the split, days, weeks and exercise rows - print a clean training plan sheet with sets, reps, load, rest and notes per session.
Open template ->Meal Plan Template
Set the daily calorie and protein target, pick the days and meals - print a client meal plan with room for food, portions, swaps and a shopping list.
Open template ->Fitness Assessment Form
Pick the sections - goals, resting measures, body measurements, movement screen, baselines - and print a client assessment sheet built to be repeated at retest.
Open template ->Coaching Welcome Packet
The document a new client keeps - welcome letter, what happens next, how you work together and what you need from them, printed as one clean pack.
Open template ->Client Tracker Spreadsheet
One row per client with contact, billing, session packs, progress and status columns - the sessions-left and days-quiet formulas included, as a CSV for Google Sheets or Excel, or printed.
Open template ->Personal Training Invoice Template
A coaching invoice with the nine lines it needs: invoice number, your details, the client, sessions or package, service period, tax only if you are registered, due date and how to pay. Totals work themselves out; print or save a PDF.
Open template ->AI Use Policy Template for Coaches
Twelve one-sentence clauses on what AI is used for, what it never touches and who reads every output, plus the 40-word disclaimer, the agreement line and a prompt that adapts it to your tools.
Open template ->Looking for the wording rather than the form? The coaching templates and scripts hub collects the copy-paste versions: check-in templates, sales-call and price-objection scripts, referral and win-back messages.
Run intake, forms and onboarding in one place
Templates get you the first document. Coachway gives every client a single tab where their intake answers, readiness form, training, check-ins and messages live together - so nothing gets lost between a PDF, a chat app and a spreadsheet. Start the 14-day free trial and see the whole platform.
