Check-in & Forms
Stop forcing clients through generic forms. Build your own onboarding flow, customize weekly check-ins, and collect the data that actually helps you coach better. Simple to set up, easy to adjust as your business grows.
In short
Check-in forms are structured weekly questionnaires - weight, photos, adherence, energy, wins and struggles - that replace vague "how's it going?" messages. coachway sends them to clients automatically on a schedule the coach sets, and every answer lands beside that client's training data, so review takes minutes instead of message archaeology.
Build smarter check-ins - one drag at a time
Not every client needs the same check-in. Build custom forms with the metrics that matter - from body measurements and progress photos to whatever else fits your coaching style. Add what you need, skip what you don't.
Ask clients anything, in any way you need
Add the questions that matter to your onboarding. Multiple choice for quick answers, number fields for tracking, text for open feedback - mix and match to build forms that give you exactly what you need to coach better.
Keep reading
- check-in software for online coaches
Custom forms, rating scales, progress photos and reminders, compared across platforms.
- how to run effective client check-ins
The cadence and the questions that actually change what a client does next week.
Customized standard fields
All the essentials, built in
Smiley ratings, star ratings, multiple choice, text fields, numbers - all ready to use out of the box. Drag them into your form, tweak the questions, and you're live. No configuration headaches.
Customized smart fields
Every field a coach could need
Stop building intake forms from scratch. We've already created the fields coaches actually use - circumference tracking, progression photos, dietary restrictions, activity level, and more. Just pick what you need and drag it in. Your onboarding flow, ready in minutes.
Custom metrics
Track anything you want
Create your own metrics for anything the standard fields don't cover. Numbers, text, images, ratings - name it, set the type and unit, done. Whether it's sleep quality, stress levels, or something unique to your method, you decide what to track.
Multi-language forms
Speak your client's language
Switch between Danish, Norwegian, Swedish, Finnish, and English with a click. Run your coaching business across borders without language becoming a barrier. Every form, every field, fully translated.
All features
See all featuresYour metrics, your units, your way
Need to track something specific? Create it. Name your metric, choose the type, set the unit, and it's ready to use. No limits on what you can measure - if it matters to your clients, you can track it.
Keep exploring
Explore more features
Client progress
Track workouts, milestones, and personal bests with clear dashboards that show improvement over time.
Meal planner
Create tailored nutrition plans that align with client goals, complete with smart suggestions and easy adjustments.
Check-ins & forms
Collect feedback, assess readiness, and stay connected with customizable forms and quick check-ins.
Questions, answered
Can I build my own check-in questions?
Yes - forms are fully customizable. Ask for numbers, photos, scales or open text, and run different forms for different clients: a cut client answers nutrition-adherence questions, a powerlifter reports recovery and RPE. You design the check-in your method requires.
How often should clients check in, and can coachway enforce it?
Weekly is the standard for most online coaches. coachway sends the form automatically on your schedule and can remind clients who have not submitted, so the cadence holds without you personally chasing anyone on a Sunday night.
Where do check-in answers go once submitted?
Onto the client's profile, next to their progress photos, measurements and training log - and into your Power Panel queue for review. You see this week's answers against last month's trend in one view, then reply from the same screen.
Articles & guides
all guidesTrueCoach pricing in 2026: what coaches actually pay
TrueCoach pricing for 2026, monthly first: the Starter, Standard, and Pro plans by active-client count, the trial and money-back terms, and where payments work.
Read the guideEverfit pricing in 2026: every plan and add-on explained
Everfit pricing for 2026: the Free Starter plan, the Pro and Studio client-count sliders, and the add-ons that stack on top - plus how the real cost compares.
Read the guideTrainerize pricing in 2026: plans, add-ons, and real cost
A plain-language breakdown of Trainerize pricing in 2026, from the free plan through Grow, Pro, and Studio Plus, plus the three add-ons that decide your real all-in cost.
Read the guideSee what Coachway can do for your coaching business
Coachway was built on knowledge from working with 150 online coaches over 6+ years, who all hit the same wall - slow platforms, clunky workflows, wasted hours. Start your 14-day free trial and see what we fixed - the whole platform, no charge today, cancel in 2 clicks.
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